As a small business owner, it is key that you ensure your clients pay on time, so you have the steady stream of capital needed to support operations. In order to ensure clients settle invoices promptly, learn how to write invoices, so they have no excuse to delay payment. Commercial Domestic Investigations asks: what should you include in invoices under UK law?

Invoice checklist

An invoice must state how much and when the customer should pay you. You are obligated to clearly display the word ‘invoice’ on the document and it must also include:

  • The complete amount owed.
  • Any VAT amount owed (if applicable).
  • The amounts charged for each product or service sold.
  • The date the invoice was issued.
  • The supply date – when the products and/or services were issued.
  • A clear description of what you are charging for.
  • Your business’ name, address and contact details.
  • The name and address of the firm you are invoicing.
  • A unique invoice identification number.

Differing obligations

Invoice obligations differ depending upon whether you operate as a sole trader or a limited company. In the former case, it must also state your name, any business name you are using and if you are using a company name, an address where any legal documents can be delivered to. In the latter case, you must state your full company name, as it appears on your certificate of incorporation.

Also if you operate as a limited company and you decide to state the names of your company directors on invoices, you must include the names of every director. We should further note that if both you and the company you are doing business with are registered for VAT, you must issue them with VAT invoices; these must include more information than standard invoices.

About Commercial Domestic Investigations

Commercial Domestic Investigations are regarded within the debt collection and credit control industry as one of the best credit management companies in the UK. Established in 1988 to support and service all sizes of companies in the field of Credit Management.

Commercial Domestic Investigations have recently featured in the press in The Guardian. To keep up to date with the latest debt collection news make sure to follow Commercial Domestic Investigations on twitterLinkedIn and Google+.

We now boast a national client base in excess of 30,000 companies. Commercial Domestic Investigations has grown by listening to clients’ requirements and adapting our services to meet all companies’ needs from Sole Traders, SMES, Ltd and Plus. Please contact us on 08444 159200 for more information.